3 Keys to Relieving Exhaustion – TACTICS

THINK | TEAM | TACTICS

 

Technology is your friend if you use it correctly. Many of us have scheduling tools, project planning tools, and dash boards that accumulate meaningful statistics. However, we may not be aware of how to use them to be our productive best. At the University we were looking for new ways to increase revenue and/or make serious budget cuts to balance the budget. I had to design a decision making process that the community felt was fair, or the likelihood of being successful either raising revenue or cutting expenses was slim without buy-in from stakeholders. We used technology effectively in two ways: 1) securing time for me to design a decision making process and 2) developing an on-line easy-to-share decision making tool. In the first case, my staff used Outlook to block time for me to design the process. I set aside time during my highest productivity time of the day. The staff were masters at this time blocking and they also tactfully halted interrupters—referred to in the literature as TIME BANDITS! In the second case, IT met with us and using off-the-shelf technology developed a shared document method and on-line voting system that everyone agreed prioritized the tough choices that had to be made in a fair manner. I would normally have had to spend time “convincing” everyone about the actions to take, so this was such a time saver. These technology TACTICS worked!

 

Think a minute about your current framework for work and how you are managing your TACTICS role. For me, being able to organize my executive work using technology yielded great results. I was doing the right things, at the right time, in the right way!

 

For more information on Doing the Right Things Right: How

the Effective Executive Spends Time by Laura Stack

http://theproductivitypro.com/books/

© 2016 Laura Stack.  Used with Permission. www.TheProductivityPro.com

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3 Keys to Relieving Exhaustion – TEAM

THINK | TEAM | TACTICS

 

Laura Stack, one of the world’s leading productivity experts, has developed rich content that lays out a framework for being your productive best. I’m going to address one of the points she covers in her most recent book, “Doing the Right Things Right, How the Effective Executive Spends Time” and share examples from my own personal executive experience. Incorporating TEAM principles and practices in daily work can make the difference for you and your organization. It certainly does for me!

 

You may be leading a team(s), department(s), division(s), or a company or only acting occasionally as a team- lead, but how efficiently and effectively you lead those teams is another important category of your work. In running the facilities department of a major hospital, I learned a valuable lesson about team-work. My action item: delegate. With 8 divisions and over 200 staff that worked 24/7, I learned very quickly I couldn’t manage them all. This was made crystal clear by the engineering department. These experts managed the heating and air conditioning controls for the hospital. I had to rely on the division head to manage this critical function as I didn’t have the technical knowledge and skills to prevent a disaster if the controls went haywire and temperatures rose into the 90’s, threatening patient safety. The division head and team members knew how to solve the problem. My job was to make the compelling case to get the necessary resources for the team to accomplish what was their own tasks and goals. By clearly delegating this management function and letting the team of engineers know that the manager was in charge, and that my roles was champion and fighter for resources, things got done right. I saved many hours by not having to attend routine staff meetings. As a side benefit, I gained a great deal of loyalty and respect of the team (i.e., she is not micro managing and she trusts us). P.S., I also secured the necessary funding! Take the time to clearly define your role and other team members’ roles so you are comfortable delegating for the most effective and efficient TEAM!

 

For more information on Doing the Right Things Right: How the Effective Executive Spends Time by Laura Stack

http://theproductivitypro.com/books/

© 2016 Laura Stack.  Used with Permission. www.TheProductivityPro.com

3 Keys to Relieving Exhaustion – THINK

THINK | TEAM | TACTICS

 

As a busy executive, I constantly ask myself: Hasn’t there got to be a way to get everything done without working until I’m mentally and physically exhausted? It is a great relief to have discovered a framework for effectively planning and productivity improvement. I’ve become a Certified Productivity Pro® Consultant and now have in-depth knowledge of a framework for getting things done on target, on time, and in budget.

 

As an executive, I was responsible for developing the organization’s strategic plan. I thought I could just shoehorn this longer-term activity into day-to-day operations. Not so! Any initiative of this magnitude requires spending quality time and effort actively engaged in the planning process. The plan can’t be developed in a vacuum (you and a small leadership group) or it is destined to sit on a shelf. Goals that are actionable must be set, and this takes stakeholder engagement. Part of your THINK role is not only to be actively engaged in developing the plan, but to create the culture of engagement so goals are realistic and align with operations. This requires community participation. You and other executives must facilitate broad participation. A communication strategy is a must. Think about how you will set aside time and effort to THINK! My action item: Reprioritize what time and attention I give to TEAM and TACTICS and spend more time on THINK.

 

For more information on Doing the Right Things Right: How the Effective Executive Spends Time by Laura Stack

http://theproductivitypro.com/books/

© 2016 Laura Stack.  Used with Permission. www.TheProductivityPro.com